Photo Credit: Frog on a Lily Photography
You’re ready to start planning what may be the most momentous event of your life. With so many decisions to make, the first question you might ask is, “Do I need a wedding planner?” The range of services provided by wedding planners varies as widely as their required fees, so consider the following factors before choosing whether or not to hire a professional.
Does your venue have a wedding coordinator?
First, let’s look at the difference between wedding planners and venue coordinators. A wedding planner will assist you in choosing and securing your venue and vendors such as the photographer, DJ, florist and bakery. She’ll also help you select invitations, create guest lists and seating charts, and design beautiful tablescapes.
A venue coordinator, on the other hand, will focus on the details that pertain to the venue specifically. This individual will assist with menu selections and oversee all of the food and beverage service on your wedding day. Much of their focus will revolve around the day’s timeline, including arrivals and departures of your bridal party, vendors and guests.
Wedding planners and venue coordinators both help you enjoy the fleeting moments of your special day without the worry of what comes next. You’ll be free to sip mimosas while you get your hair and makeup done, rather than being interrupted with questions about setup and décor. While you enjoy lunch with your bridesmaids, your coordinator will be busy behind the scenes to ensure that everything is ready for guest arrival. Tables are set, vendors are greeted, and when it’s time for the ceremony, your planner or coordinator will corral your bridal party and cue each attendee for their walk down the aisle. At the reception, planners and coordinators communicate with photographers and DJs to keep the party flowing smoothly.
Throughout the planning process, these advisers will learn as much as they can about your vision, preferences and personal style, so when the inevitable hiccups arise, they’ll be equipped with the necessary information to make the best decision on your behalf. Your wedding professional(s) will keep everything on track so you can focus on the memorable moments of your special day.
DIY or a little hand-holding?
Do you like to take on tasks yourself, or do you prefer some guidance along the way? Hiring a professional wedding planner does not imply that you are incapable of planning your own event. You’ll still make all of the decisions, but you’ll do so with extra insight and experience by your side. Wedding planners attend and assist with countless nuptial events, so they’ve seen the best and the worst. They know what works and what doesn’t. Wedding planners and venue coordinators are both in the business of making dreams come true, so don’t be afraid to lean into their expertise when it comes to choosing great vendors and predicting potential conflicts before they arise.
Maybe you’re the scrappy type who is confident in your vision and willing to get your hands dirty. You might have a few creative besties or an eager fiancé by your side to help bring your vision to life. Or, maybe you’re on a budget and just don’t want to spend the extra money on a wedding planner. You can still plan the event of your dreams without hiring a professional. There’s a wealth of free resources online, or you can download one of the many apps available for DIY wedding planning.
When you book your wedding at Gervasi Vineyard, one of our knowledgeable venue coordinators will assist you from planning through execution of your ceremony and reception. You can rest easy knowing that every detail has been carefully considered and accounted for. Our event team is ready to make your wedding dreams a reality! Schedule a tour >